EDI Transactions for Suppliers

EDI Purchase Order Transmission Schedule 
Rail Industry Standards 
EDI Invoice Interface Definitions 
CSX Preferred VAN 
EDI, Purchasing and Invoicing Contacts

EDI Purchase Order Transmission Schedule

CSX transmits purchase orders 3 times a day: 6 a.m., 1 p.m. and 6 p.m., Monday through Friday. This is a batch process that takes about an hour to run, so orders may not be transmitted until 1 hour after the batch process completes. Suppliers should check for new orders at least once a day; larger suppliers should check more often. CSX transmits purchase orders in version 4010RIFMAT and 4030RIFMAT. At this time, there are no plans to migrate to 4050RIFMAT.

Rail Industry Standards

Rail Industry Guidelines were created to speed the development and implementation of electronic commerce in 3 ways:

1. They represent a commitment by the rail industry to a common format for e-commerce.
2. They arrange the ASC X12 documentation into a self-contained and abbreviated format.
3. They concentrate on the portion of the standards that are pertinent to the rail industry.

Refer to the Rail Industry Standards web site at: http://www.railcis.org  

EDI Invoice Interface Definitions

EDI 850 in Raw Data Format (PDF)
Example of EDI 850 basic breakdown of data (PDF) 
EDI 810 in Raw Data Format (PDF)

 

EDI Rejection Notice Procedures

Error Type	What To Do
Invalid purchase order number	Either correct the PO number to match the PO (make sure you are using a valid CSX PO number) and re-send, or contact PM-OracleSupport@csx.com.
Duplicate invoice	CSX shows this invoice is already in the system for processing.
Invalid item	Correct the stock number to match the PO and re-send.
Inactive PO number	CSX shows this purchase order to be closed due to payments made or cancellation.
Invalid invoice amount	Invoice amount does not match the total of the line items and additional charges. Correct the invoice total and re-send.
PO number too long	Either correct the PO number to match the PO (make sure you are using a valid CSX PO number) and re-send, or contact PM-OracleSupport@csx.com.
PO number status not active	Contact PM-OracleSupport@csx.com.
Invalid PO number-Not on PO master	Contact PM-OracleSupport@csx.com.
Invoice number is equal to spaces	Correct the invoice number and re-send.
Invoice number longer than 12 positions	Correct the invoice number and re-send.
Invoice type missing (must equal PR)	Re-send invoice with PR in the BIG07 element.
Invalid/Incompatible currency code	Correct currency code and re-send.
Product ID (PI) missing on IT1 segment	Add CSX stock number and re-send.
Invalid Product ID (Stock #)	Either correct the stock number to match the PO and re-send, or contact PM-OracleSupport@csx.com.
Zero price invalid for this invoice	Correct zero price and re-send.

 

CSX Preferred VAN

CSX uses Railinc as the preferred VAN. Railinc acts (as most VANs do) as an electronic mailbox for delivery and receipt of documents.

 

EDI, Purchasing and Invoicing Contacts

For purchasing issues, contact your purchasing agent or e-mail PM-OracleSupport@csx.com. 

For EDI procedure questions, contact Dianne Adams, 904-359-7588

or send mail to:

Purchasing and Invoicing
Dianne Adams
500 Water St., J430
Jacksonville, FL 32202

Invoice and Accounts Payable Contacts

Non-utility Companies	Contact
A - I	904-279-6427
J - R	904-279-6880
S - Z	904-279-5701

 

Utility Companies	Contact
Utilities A - L	904-279-6099
Utilities M - Z	904-279-6446

 

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